The New Formatting Rule dialog box will pop up.įigure 4. Click the Home tab, then the Conditional Formatting Menu and select “ New Rule ”. Selection of the data range for conditional formatting In this case, select cells B4:E10.įigure 3. To highlight an entire row, we use Conditional Formatting and enter a formula based on the required or given criteria. Sample Data for conditional formatting to highlight a row Using Conditional Formatting to Highlight a Row We want to highlight the rows for products with the color “Black”.įigure 2. Here we have a table showing Products A to G, with corresponding Color, Size and Pieces Sold. Using conditional formatting to highlight a row Setting up the Data This step by step tutorial will assist all levels of Excel users in highlighting rows or columns based on a condition.įigure 1. There are instances when we need to highlight a row or a column, depending on the data we have and the desired results. : ? ^ _ ` ~ + a b c d e f g h i j k l m n o p q r s t u v w x y z A B C D E F G H I J K L M N O P Q R S T U V W X Y Z FALSE TRUE (sheet errors) (blank cells).Use Conditional Formatting to Highlight a Row or ColumnĬonditional Formatting is a feature in Excel that allows us to change the format of cells based on a set of rules or conditions. It can also occur if the range of cells or table column has had data added, changed, or deleted.Įxcel sorts data by using the following ascending sort order: 0 1 2 3 4 5 6 7 8 9 (space) ! " # $ % & ( ) *. This can occur if values that are returned by a formula have changed and the sheet is recalculated.
When you reapply a sorting criteria, you may see different results. Save your data in a table when you are sorting multiple columns or if you create complex sorting criteria that takes a long time to create. If you want to save sort criteria so that you can reapply it the next time that you open the workbook, you can save the data as a Excel table. When you sort on a range of cells, the sort criteria aren't saved with your workbook. For more information about filtering, see Filter a list of data.
In contrast, when you filter, you hide extraneous data. When you sort, you rearrange data into some order. Most frequently, you will sort by column, but you can also sort by rows. Or you can sort by format, including cell color, font color, or icon set. You can also sort by a custom list that you create (such as Large, Medium, and Small). You can sort text (A to Z or Z to A), numbers (smallest to largest or largest to smallest), and dates and times (oldest to newest and newest to oldest) in one or more columns. Then fill in the Column, Sort On, Order, and Color/Icon columns for the new row.ĭata analysis begins with sorting. Under Order, choose whether the selected color or icon should be at the top or bottom of the list.įor each additional column you want to sort by, click Add Level. Under Color/Icon, select the color or icon. Under Sort On in the same row, click Values, and then on the shortcut menu, click Cell Color, Font Color, or Cell Icon. Under Column, click the blank space next to Then by, and then on the shortcut menu, click the column that you want to sort by. But if the data does not have a header row, clear the My list has headers check box. If the data has a header row, select the My list has headers check box.
Because there is no default sort order for cell color, font color, or icons, you must define your own order for each sort operation.Ĭlick a cell in one of the columns that you want to sort. You can also sort by an icon set that was created by using a conditional format. If there are cells formatted by cell color or font color in the column that you are sorting, you can sort by these colors.
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